Executive Assistant Job Description Template (Free, 2026)

Executive Assistant Location: [City, State] - On-site or Hybrid Department: Executive Office Reports to: CEO / COO / [Executive Name and Title] Employment Type: Full-time Salary: $65,000 - $90,000 per year About the Role We are looking for a highly capable and trustworthy Executive Assistant to support our [CEO / COO / [Title]]. This is a high-impact role that requires exceptional organizational skills, a proactive mindset, and the ability to operate with discretion at the highest level of the organization. You will serve as an extension of the executive's capacity - anticipating needs, managing priorities, and ensuring they can focus on what matters most. Responsibilities - Manage and maintain complex, frequently changing calendars across multiple time zones, including scheduling meetings, blocking focus time, and prioritizing conflicting requests - Coordinate all domestic and international travel arrangements: flights, accommodations, ground transportation, visas, and itineraries - Prepare agendas, briefing documents, presentations, and meeting materials for board meetings, investor calls, and leadership team sessions - Handle high-volume email inbox management and draft responses on behalf of the executive when appropriate - Take detailed meeting notes and follow up on action items to ensure accountability - Manage the executive's expense reporting and reconciliation in a timely manner - Serve as the primary point of contact for the executive with internal and external stakeholders, maintaining professionalism and warmth - Coordinate logistics for company off-sites, board meetings, and executive-level events - Handle confidential and sensitive information with absolute discretion - Support special projects, research, and operational initiatives as directed by the executive - Work closely with other executive assistants and the office management team to ensure seamless coordination Requirements - 4+ years of executive assistant experience supporting C-suite or senior leadership - Demonstrated ability to manage complex, multi-timezone calendars with competing priorities - Excellent written communication skills - comfortable drafting professional correspondence - Strong proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets) or Microsoft 365 - Experience with travel booking platforms (Concur, TravelPerk, or similar) - Discretion and professional judgment when handling sensitive information - Ability to remain calm and focused in high-pressure, fast-moving environments - Strong interpersonal skills and ability to build trust quickly with stakeholders at all levels Nice to Have - Experience supporting executives at a startup or high-growth company - Familiarity with project management tools (Asana, Notion, Linear) - Experience coordinating board meetings and preparing board materials - Notary Public certification What We Offer - Salary range of $65,000 - $90,000 depending on experience - Health, dental, and vision insurance - 401(k) with company match - Generous PTO and company holidays - Professional development budget - Flexible hybrid schedule (when role permits) - High-visibility role with exposure to executive decision-making [Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.