HR Coordinator Job Description Template (Free, 2026)

HR Coordinator Location: [City, State] / Hybrid Department: Human Resources Reports to: HR Manager or HR Director Employment Type: Full-time Salary: $45,000 - $65,000 per year About the Role We are seeking a detail-oriented HR Coordinator to join our People team and support the day-to-day operations of our HR department. In this role, you will serve as the operational backbone of HR - managing employee records, coordinating interviews, facilitating onboarding, and ensuring our HR processes run smoothly. This is an excellent opportunity for someone early in their HR career who wants to develop broad experience across all areas of human resources. Responsibilities - Coordinate and schedule interviews between candidates and hiring managers, including sending confirmations and managing calendar logistics - Manage and maintain accurate employee records in the HRIS system, ensuring all data is current and compliant - Process new hire paperwork, including offer letters, I-9 verification, direct deposit setup, and benefits enrollment - Facilitate new employee onboarding sessions and ensure a smooth first-week experience - Serve as the first point of contact for employee HR inquiries, escalating complex issues to HR Managers or HR Business Partners - Assist with benefits administration, including enrollment support, vendor liaison, and annual open enrollment coordination - Support the full-cycle recruiting process by posting jobs, screening applications, and communicating with candidates - Maintain compliance with federal, state, and local employment law requirements - Generate and distribute standard HR reports (headcount, turnover, time-to-fill) on a regular cadence - Assist with coordination of employee engagement events, training sessions, and performance review cycles - Maintain and update HR policies, employee handbook, and internal documentation Requirements - Bachelor's degree in Human Resources, Business Administration, or a related field - 1-3 years of HR administrative or coordinator experience - Proficiency with HRIS platforms (Workday, BambooHR, ADP, or similar) - Working knowledge of employment law and HR compliance basics (FLSA, FMLA, EEO) - Strong organizational skills and attention to detail - Excellent written and verbal communication skills - Proficiency with Microsoft Office or Google Workspace - Ability to handle confidential information with discretion Nice to Have - PHR or SHRM-CP certification (or in progress) - Experience with an ATS such as Treegarden, Greenhouse, or Lever - Exposure to multi-state employment law - Bilingual (English plus Spanish or another language) What We Offer - Salary range of $45,000 - $65,000 depending on experience - Health, dental, and vision insurance - 401(k) with company match - Paid time off and company holidays - SHRM membership and certification exam reimbursement - Flexible hybrid work schedule [Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.