Office Manager Job Description Template (Free, 2026)

Office Manager Location: [City, State] - On-site or Hybrid Department: Operations / Administration Reports to: COO, CEO, or VP of Operations Employment Type: Full-time Salary: $45,000 - $70,000 per year About the Role We are looking for a highly organized and resourceful Office Manager to ensure our workplace runs smoothly and our team has everything it needs to do great work. You will be the operational hub of our office, managing everything from facilities and vendor relationships to internal communications and employee experience initiatives. This role is ideal for someone who thrives on variety, takes pride in getting things done, and genuinely enjoys creating a great workplace environment. Responsibilities - Oversee day-to-day office operations, including facilities management, supply ordering, mail handling, and vendor coordination - Serve as the primary point of contact for building management, IT support vendors, cleaning services, and other external service providers - Manage office budgets, track spending against budget, and process invoices in coordination with Finance - Coordinate company-wide events, team celebrations, all-hands meetings, and office social activities - Support HR with administrative tasks including new hire onboarding logistics, desk setup, access badge management, and equipment provisioning - Maintain and enforce office health and safety procedures and ensure compliance with workplace regulations - Manage conference room scheduling systems and ensure meeting spaces are organized and stocked - Greet and assist guests, clients, and visitors; maintain a welcoming and professional front-of-office experience - Support executive assistants and senior leadership with scheduling and administrative overflow as needed - Identify opportunities to improve office processes and propose cost-saving measures Requirements - 3+ years of office management, facilities coordination, or administrative leadership experience - Excellent organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously - Strong communication skills - both written and verbal - for liaising with vendors, employees, and leadership - Proficiency with Google Workspace or Microsoft 365 (Docs, Sheets/Excel, Calendar, Gmail/Outlook) - Experience managing budgets and processing invoices or purchase orders - Proactive problem-solver who takes ownership without waiting to be directed - High degree of discretion when handling confidential information Nice to Have - Experience in a startup, tech company, or fast-growth environment - Familiarity with HRIS systems or employee experience platforms - Project management experience or certifications - CPR/First Aid certification What We Offer - Salary range of $45,000 - $70,000 depending on experience - Health, dental, and vision insurance - 401(k) with company match - [X] days of PTO plus company holidays - Professional development budget - Free snacks and lunches on [X] days per week - Collaborative and inclusive company culture [Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.