Receptionist Job Description Template (Free, 2026)

Receptionist Location: [City, State] - On-site (required) Department: Administration / Office Operations Reports to: Office Manager or Operations Manager Employment Type: Full-time Salary: $38,000 - $52,000 per year About the Role We are looking for a warm, professional, and organized Receptionist to serve as the first point of contact for our company. Whether someone is visiting our office for an interview, client meeting, or delivery, you will make sure they are greeted promptly and feel welcome. You will also support the broader administrative team with scheduling, mail management, and day-to-day office coordination. Responsibilities - Greet and welcome visitors, clients, job candidates, and vendors in a professional and friendly manner - Answer and route incoming phone calls, taking accurate messages and directing callers to the appropriate person or department - Manage the visitor log, issue guest badges, and follow building security protocols - Handle incoming and outgoing mail, packages, and deliveries, notifying recipients promptly - Manage conference room bookings and ensure meeting rooms are tidy and prepared before meetings - Order and maintain office supplies inventory, tracking stock levels and initiating reorders as needed - Assist with administrative tasks including data entry, filing, document printing, and scanning - Support HR or Operations with scheduling interviews, sending confirmations, and candidate communications - Coordinate catering orders and setup for meetings and company events - Maintain a clean, organized, and welcoming reception area at all times Requirements - High school diploma or equivalent; Associate's or Bachelor's degree preferred - 1-2 years of receptionist, front desk, or customer service experience - Professional verbal and written communication skills - Proficiency with Microsoft Office or Google Workspace (Docs, Sheets, Calendar, Gmail) - Ability to multitask and stay organized during busy front-desk periods - Friendly and composed demeanor with strong customer service instincts - Reliable and punctual with a consistent professional appearance Nice to Have - Experience in a corporate office, medical practice, or law firm setting - Familiarity with visitor management software (Envoy, Proxyclick, or similar) - Bilingual (English plus Spanish or another language) - Experience with scheduling tools (Calendly, Google Calendar) What We Offer - Salary range of $38,000 - $52,000 depending on experience - Health, dental, and vision insurance - 401(k) with company match - Paid time off and company holidays - Friendly and supportive team environment - Opportunities to grow into an administrative or operations coordinator role [Company Name] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.