Event Coordinator Job Description Template (Free, 2026)

Job Title: Event Coordinator [Junior / Mid-Level / Senior] Department: Marketing / Events Location: [City, State] / Hybrid [travel required: ~X%] Reports To: Events Manager / Head of Marketing / VP Marketing Employment Type: Full-Time About [Company Name] [Company Name] is a [stage] company in the [industry] sector. We run approximately [X] events per year including [trade shows, hosted conferences, webinars, client dinners, internal offsites — specify]. Events are a key demand generation and customer engagement channel for us. About the Role We are looking for an Event Coordinator to manage end-to-end logistics and execution across our event portfolio. You will source and negotiate with venues and vendors, manage event registrations and attendee communications, coordinate on-site logistics, and track event ROI. This role requires exceptional organizational skills, vendor management acumen, and the ability to stay calm and solutions-focused under deadline pressure. Key Responsibilities • Manage full event lifecycle for [X] events per year: planning, logistics, on-site execution, and post-event debrief • Source, negotiate, and manage relationships with venues, caterers, AV companies, and exhibit vendors • Build and manage event budgets from $[X] to $[X] per event; track actuals vs. budget in real time • Set up and manage event registration using [Cvent / Hopin / Eventbrite / Splash — specify] • Coordinate attendee communications: invitations, confirmations, reminders, and post-event follow-ups • Manage booth logistics, swag, and branded materials for trade show participation • Collaborate with marketing on event promotion, email campaigns, and social amplification • Coordinate with sales on attendee targeting, VIP programs, and lead follow-up workflows • Produce post-event reports: attendance, pipeline influenced, cost-per-attendee, and attendee feedback • Manage [X] virtual/hybrid events per quarter using [Zoom Webinars / Hopin / ON24 — specify] Required Qualifications • 2+ years of event coordination or event planning experience • Demonstrated ability to manage multiple events concurrently without quality loss • Experience with [Cvent / Eventbrite / Hopin / specify] for registration and attendee management • Strong vendor negotiation skills and comfort managing contracts • Excellent attention to detail and systematic approach to logistics tracking • Flexibility to work event days including evenings and weekends as required Nice to Have • Experience coordinating trade show participation (booth logistics, sponsorships, lead capture) • CMP (Certified Meeting Professional) certification or equivalent • Experience with virtual and hybrid event production • Background in marketing with understanding of events as a pipeline channel What We Offer • Salary: $45,000 – $75,000/year (see benchmarks below) • Health, dental, and vision insurance • Flexible PTO and [X] paid holidays • Travel and expense coverage for event logistics • Opportunity to grow into an Events Manager role • Exposure to [executive-level events / industry conferences / global programs] Salary Range: $45,000 – $75,000/year (US, 2026 benchmark; exact offer based on experience and scope) [Company Name] is an equal opportunity employer committed to building a diverse and inclusive team.