Virtual Assistant Job Description Template (Free, 2026)

Job Title: Virtual Assistant – [Executive Support / General Admin / Specialized, e.g., Marketing VA] Department: Administration / Executive Office / Operations Location: Remote (US-based preferred / time zone: [specify]) Reports To: [Executive Name/Title] / Office Manager / Operations Manager Employment Type: Full-Time / Part-Time / Contract (1099 or W-2 – specify) Hours: [X] hours per week; [core hours required, e.g., 9am–1pm EST] About [Company Name] [Company Name] is a [industry / company type] serving [clients/customers]. Our team of [X] operates fully/primarily remotely and relies on a skilled Virtual Assistant to keep operations running smoothly. We are a [fast-paced / collaborative / entrepreneurial] environment where excellent communication, reliability, and proactive problem-solving are highly valued. About the Role We are seeking a reliable, detail-oriented Virtual Assistant to provide [executive / general administrative / specialized] support to [the CEO / our leadership team / our client services team]. You will manage calendars, handle communications, coordinate projects, and complete a variety of administrative tasks that keep the business running efficiently. The ideal candidate is a self-starter who anticipates needs, communicates proactively, and manages competing priorities without close supervision. Key Responsibilities • Manage and maintain executive calendar(s) including scheduling meetings, appointments, and travel; resolve scheduling conflicts proactively • Handle email inbox management: sort, prioritize, draft replies, and flag urgent items requiring executive attention • Coordinate travel arrangements including flights, hotels, ground transportation, and itinerary preparation • Prepare meeting agendas, take notes, compile action items, and follow up on commitments from meetings • Conduct research on [topics relevant to the business] and compile summaries, reports, or briefing documents • Manage and update CRM, project management tools (Asana, Trello, Monday.com), or spreadsheets with current data • Handle administrative tasks including invoicing, expense tracking, document filing, and vendor coordination • Communicate professionally with clients, partners, and vendors on behalf of the executive or team • Support social media scheduling and content coordination [if applicable] • Identify process improvement opportunities and proactively suggest more efficient workflows Required Qualifications • [2]+ years of experience as a virtual assistant, executive assistant, or administrative assistant • Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs) and/or Microsoft 365 • Strong written and verbal communication skills with impeccable attention to detail • Demonstrated ability to manage multiple priorities in a remote environment independently • Home office setup with reliable high-speed internet, computer, and professional video conference capability • Availability during [core hours / time zone overlap] as required Nice to Have • Experience with [Slack / Asana / Trello / HubSpot / Salesforce / QuickBooks – specify tools] • Background in [executive support / e-commerce / real estate / legal / creative industry – specify] • Social media management or content scheduling experience • Bookkeeping or light accounting support experience What We Offer • Salary/Rate: $40,000 – $65,000/year ($20–$32/hour) based on experience (2026 benchmark) • 100% remote, flexible work environment • Opportunity to grow responsibilities over time • Exposure to [industry] leadership and business operations • [Benefits if W-2: health insurance, PTO, 401(k)] • [Equipment stipend if applicable] Salary Range: $40,000 – $65,000/year (US, 2026 benchmark) [Company Name] is an equal opportunity employer. We value reliability, professionalism, and a proactive mindset.